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Tax Services

Our Tax Service is simple. Once your payroll has been submitted, we handle the rest. No clicks, transfers, or payments are required on your behalf. Don't be fooled by companies that claim responsibility for accurate tax payments and filings, but require you to initiate all payments and filings. Or only guarantee the tax calculations to be accurate.

Over 95% of our clients elect to use our tax service. As the Reporting Agent for your company, APS will assume the liability for the accuracy and timeliness of your payroll tax deposits and filings. That means we sign the return and file the taxes. Our service includes:

• Processing your data to determine when taxes are due
• Initiating payment of taxes via EFTPS, electronic funds transfer, or check
• Preparing, signing and filing all payroll tax returns
• Responding to tax agency correspondence on your behalf
• Preparing Tax Deposit Statements and copies of tax returns for your records

Here's how it works:
Every pay day, we will debit your designated account for the total tax liability (Federal and State) associated with that payroll. You will receive a Cash Requirements Statement before check day so that you know your total liability before the funds are debited. Your tax funds are then maintained in our trust account and paid to the appropriate tax agency on or before the date they are due. All corresponding tax returns are also filed on your behalf.

The following payments and filings are processed electronically or on magnetic media when available:

• Internal Revenue Service: EFTPS compliance, forms 941 and 940
• State Withholding: All state withheld income taxes
• State Unemployment: All state unemployment reports
• State Disability: All state disability payments for applicable states
• Local Taxes: All applicable local payroll taxes
• Social Security Administration: Forms W-2 and W-3

Our responsibilities don't end when your taxes are filed. Penalty abatement is an integral part of our tax service. Should you receive any correspondence from a tax agency during the time that we process your payroll, we'll handle it. If a penalty is due to an APS error, we'll assume responsibility for the penalty abatement process and absorb the fines and/or interest due.* APS also maintains all taxpayer records in accordance with government regulations. We will provide copies of tax filings and tax deposit statements at the end of each quarter.

*APS guarantees tax payments and filings to be accurate and on time as long as the data provided to APS is accurate and timely, and the customers account is sufficiently funded to cover all payroll tax liabilities.