EEOC Preliminary Form for 2018 Pay Data Reporting
Wage Reporting Beings in 2018
The Equal Employment Opportunity Commission (EEOC) has announced that employers with 100 or more employees are to submit employee Forms W-2 wage information by March 31, 2018. The reporting of employee pay data on a new form is an attempt to improve investigations of possible pay bias, which the EEOC says is a contributing factor to wage gaps.
Employers are required to submit the pay data that is reported in Box 1 of the Forms W-2 on the annual Form EEO-1, starting with the 2017 report. The EEOC shares the pay data information with the Labor Department’s Office of Federal Contract Compliance Programs in an attempt to identify and combat pay discrimination. The revision does not affect the 2016 EEO-1 report, which was due on September 30, 2016.
How This Affects Your Company
Private employers, federal contractors, and subcontractors with at least 100 employees are required to submit the summary pay data, which are not to include individual pay or salaries or any personally identifiable information, the agency said.
Federal contractors and subcontractors with 50 to 99 employees would not have to report summary pay data, but they would continue to report employees by job category as well as by sex, ethnicity and race. Employers with fewer than 100 employees and federal contractors and subcontractors with fewer than 49 employees are not required to complete an EEO-1 report.
How Does the New Form Work?
The new form includes 10 job categories and 12 pay bands. Employers will count the number of employees they have in each pay band for each job category. If a job category or pay band has no employees, the box on the form is to be left blank. To select the appropriate pay band, employers are to “rely on the pay reported for income tax purposes that year in Box 1 of the W-2 form,” the EEOC said. For EEO-1 purposes, wages earned after the end of the last full pay period in December will be reported for the same year in which they are reported for Forms W-2.
Employers are also required to report the total number of hours worked by employees in each pay band. Employers may choose how hours are counted for employees who are exempt from coverage under the Fair Labor Standards Act: 40 hours a week for full-time employees and 20 hours a week for part-time employees, or the exact number of hours worked by employees.
The data period for the new report is Oct. 1 to Dec. 31, 2017, the agency said. Employers may choose any pay period during the three-month period to count its full- and part-time employees for the EEO-1 report. The data period for 2016 and earlier reporting years was July 1 to Sept. 30.
How APS can help
APS provides built-in EEO-1 reporting, making it easy to generate PDF reports in the proper format for submission to the EEOC. APS will update its EEO-1 reporting based on these changes to ensure all required information is generated on the EEO-1 report. Learn more about how APS’s total workforce management solution can help your business or request a demo below.