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18
August, 2015

From Paper-Based to Web-Based Payroll & HR

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From Paper-Based to Web-Based Payroll & HR

A total workforce management solution helps organizations focus on their employees, not their paperwork. By combining core HR, payroll, and time and attendance in one system, companies can save time and avoid duplicate data entry, as well as reduce the risk of errors.

Using the same system, HR professionals and managers can easily track and manage important employee events, such as pay changes, position changes, and certification renewals. Users can sort by category (e.g., open events, events due in the next 30 days, overdue events), filter by status or type (e.g., certifications, training courses), and search for specific events (by employee name, social security number or an event description). Storing data in a centralized system also makes it possible to manage events with alerts and dashboards, effectively putting the information at managers’ fingertips.

A cloud-based system also provides electronic document management, including 24/7 self-service access to pay stubs, forms, time cards, performance reviews, and an employee handbook. Another major benefit of cloud-based document storage is the ability to create and maintain an audit log. All changes to employee records are stored, including any uploaded documents, for a complete record history. The audit log also indicates who made changes and when.

Reducing paper usage has many other benefits, besides the obvious savings on paper costs. Companies also save on postage; printer/photocopier ink, and fax machine cartridges; storage space; and filing equipment. These savings can be up to 10 times the cost of the paper alone, according to the Environmental Paper Network, a coalition of non-profit organizations working toward the sustainable production and consumption of pulp and paper.

Additional benefits include increased productivity, less time spent searching through paper files, fewer misplaced files, more office space, and protecting information from disasters like floods and fires. Reducing paper usage also means a smaller environmental footprint, which appeals to employees and customers alike.

Electric Document Management

Electronic Document Management

A cloud-based system also provides 24/7 self-service access to pay stubs, forms, time cards, performance reviews, and an employee handbook.

Audit Log

Audit Log

In a cloud-based workforce management system, all changes to employee records are stored, including any uploaded documents, for a complete record history. The audit log also indicates who made changes and when.

Less Data Entry

Less Data Entry

Copying data from spreadsheets to payroll and HR forms is time consuming and can introduce errors. Combining all of your HR, payroll, and time and attendance into a single cloud-based system eliminates the need for spreadsheets, thus eliminating duplicate data entry and reducing the risk of errors.

Savings Beyond Paper Costs

Savings Beyond Paper Costs

Reducing paper usage has many other benefits, besides the obvious savings on paper costs. Companies also save on postage; printer/photocopier ink, and fax machine cartridges; storage space; and filing equipment. These savings can be up to 10 times the cost of the paper alone, according to the Environmental Paper Network, a coalition of non-profit organizations working toward the sustainable production and consumption of pulp and paper.

What is a Seasonal Employee?

Increased Productivity

Storing all documents in a single, combined cloud payroll and HR system translates into less time spent searching through paper files, and fewer misplaced files.

Benefits for Your Facility and the Environment

Reducing paper usage means more office space, and protecting information from disasters like floods and fires. It also means a smaller environmental footprint, which appeals to employees and customers alike.

Add it up!

Curious about the environmental impact of your company’s paper usage? Check out the free Paper Calculator from the Environmental Paper Network at c.environmentalpaper.org.

How APS can help

APS equips employers with the tools necessary to simplify the hiring and management of new employees. We provide a unified suite of solutions to easily manage your employees from hire to retire. Our workforce management platform includes recruiting, applicant tracking, onboarding, employee self-service, performance reviews, and much more to efficiently manage your employees. With real-time reports and dashboards, it’s easy to create an effective hiring process, simple onboarding, and manage unique time-tracking for temporary workers.

What’s Missing from Your Workforce Management?

If you’re looking for ways to update or streamline your workforce management efforts, this guide is an excellent place to start. Let’s dig in and find out so we can help you fill the gaps.

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QUOTE

Linda

Business Administrator, Christ’s Church

The support for onboarding is excellent and their customer service is top notch. APS worked to get all of our needs met, and they continue to be problem solvers for us. Initially, I needed help navigating the system and they worked with me until I was comfortable and confident using the system.

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