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H.R. Confidential: Protect Your Data With Manager
Self Service

8

JUNE, 2017

HR
COMPLIANCE

In today’s business landscape, technology rules the roost. And with great technology, comes great responsibility. As more and more companies rely on cloud technology to get everything from payroll processing to benefits enrollment done, we are increasingly susceptible to that sensitive information getting into the wrong hands. So what’s a person to do in an increasingly corrupt environment where crooks may try steal your company data? Just like Ed Exley in L.A. Confidential, you have to deliver your own brand of justice…and protecting your data with a tool like manager self service is just the ticket to keeping your H.R.confidential.

Delivering Your Own Brand of Justice

Off The Record, On The QT, And Very Hush-Hush

Manager self service (MSS) can make or break your department. Stop us if you’ve heard this one: an employee’s time card is submitted by one of your managers, but you realize there was an error because that employee’s paycheck is incorrect. Now you have to manually edit the time card and correct the paycheck. Sounds like a lot of wasted time, right? Not to mention the amount paper you’re using, because let’s face it - money doesn’t grow on those trees you’re wasting.

Eliminating Paper-Based Processes

However, automating paper-based processes like time tracking and payroll allows for managers to easily correct a time card in a matter of seconds and well before payroll is processed. That also means you’re not having to spend your precious time fixing pesky errors. Pretty swell, huh?

Everything Is Suspect

How many times have you received a tax letter stating you owe money? How often does paperwork go missing on your desk? When have you ever had a workday that didn’t involve putting out fires due to tasks falling through the cracks? Believe it or not, a tool like manager self service (MSS) can help you with that full plate of yours.

With the power of MSS in your corner, you can be somewhat omnipotent when it comes to managing HR. You have full visibility in regards to employee information, and if something is a bit screwy, you can easily correct it. Managing compliance is simplified as well, because you’re able to delegate tasks among other managers while maintaining accountability. You decide how much visibility each person has in the solution, so you can clear your plate a bit and still have peace of mind that things are getting done correctly.

Managing Compliance

“…82% of small business owners believed they were safe from a cyberattack because they didn’t have anything worth stealing… they couldn’t be more wrong.”
Teresa Meek, CenturyLink Contributor

Keep Them Guessing

What’s the best way to protect your company data? Keep them guessing! Make it impossible for the bad guys to get their mitts on your confidential information by using a provider that has the following security protocols in place:

1. Industry-Standard Security Measures:

Passing audits like the SSAE 16 SOC 1 is one way to ensure your provider is taking the necessary steps to protect your information. This means a compliant provider isn’t cutting any corners when it comes to security.

2. Top-Notch Data Center Security:

While the cloud may allow for information to be accessed anywhere, anytime, it still has to store the data on a physical server. Make sure your MSS solution is hosted at data centers that are also SSAE 16 SOC 1 Type II compliant and follow protocols like:

  • 24/7/365 onsite personnel and surveillance to stop hackers before they even get into
    the system.
  • Biometric access to the site with physical ID checks, so that no unauthorized persons can get to the servers.
  • Disaster preparedness with redundant power, including backup generators to make sure that no information is lost.

3. Advanced Multi-Level Security:

A secure MSS system should be utilizing features like SSL certification, two-factor authentication, and auto logoff for advanced data protection during logins.

Keeping Data Secure

Any device that connects online acts as a beacon to hackers who are trying to get their hands on your company’s information. You must be proactive in protecting vulnerabilities in your confidential data - and cloud solutions are one of the best ways to go. If a solution is airtight, the security of your sensitive data will be high.

The Good Guys Save The Day

In a world that’s becoming more and more digitalized, going paperless can seem terrifying; but that doesn’t mean the Rolo Tomasis of the world have to get the upper hand. To recap:

  • Off The Record, On the QT, and Very Hush-Hush: A secure MSS solution can help you eliminate paper-based processes, saving you time and money.
  • Everything is Suspect: You can utilize manager self service to delegate responsibility while maintaining accountability, so nothing falls through the cracks.
  • Keep Them Guessing: Make sure there are security protocols in place for advanced data protection like two-factor authentication, auto logoff, and SSL encryption. Also, check to see if your provider is hosting your information in SSAE 16 SOC 1 Type II compliant data centers.

With the right manager self service solution in your arsenal, the good guys can save the day – and your confidential HR data.

The Good Guys

How APS Can Help

APS provides cloud-based solutions for Core HR and Payroll processes. The security of our customer’s sensitive information is one of our top priorities, so we’ve made sure that our system and servers are SSAE 16 SOC 1 compliant. All data transmissions have an HTTPS layer and are encrypted with a 256-bit SSL extended certificate. We also give a sense of safety to our clients by using advanced multi-level security measures such as two-factor authentication. To find out more about APS, schedule a demo today!

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