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Mid-Year Payroll Conversions

Changing payroll providers doesn’t have to be a headache and APS will be there to help you every step of the way.

Best Times to Change Payroll Providers

You don’t have to wait until the beginning of the year to switch providers. While mid-year is a great time to make a change, anytime is the right time to convert to a new and better payroll provider. No matter what time of year works best for you, APS will handle your year-end processing and tax filings for a smooth payroll conversion.

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Why Our Mid-Year Conversions Are Different

We use an electronic payroll conversion process that eliminates manual data entry and ensures an accurate, successful implementation.

Our experienced payroll tax compliance experts employ a two-part payroll assessment that checks your payroll history for potential data errors and corrects them. Our payroll assessment includes:

 

Tax Catch Up

  • We’ll import your payroll history
  • We’ll fix any errors we find
  • We’ll pay your taxes if your previous provider hasn’t

History Verification

  • Multi-state taxes
  • Non-scheduled payments
  • Pre-tax versus post-tax deductions
  • Validation testing and parallel payrolls

Proactive Payroll

We believe that our clients deserve the best, easy-to-use management solutions delivered with personalized service and support. Our team builds our technologies from the ground up, focusing on intuitive usability, reliability, compliance, and effectiveness.

What’s Included¹

Don’t worry, we’ll do the heavy lifting to make your mid-year payroll conversion a smooth process.

  • Year-end processing, including W-2s and 1099s
  • Historical payroll data entry
  • Payroll processing with direct deposit
  • Garnishments processing, including printing and mailing
  • Payroll tax filing², including 940s and 941s
  • Integrations with Intacct, Quickbooks, and more
  • Live training using your own company and employee data
  • Dedicated account manager available via phone, chat, or email
  • Payroll reports and custom reporting
  • Dashboards for key analytics at your fingertips
  • Employee records management
  • Time off tracking and reporting
  • New hire reporting
  • Employee self service on any device

HR Made Easier

APS understands the challenges organizations of all sizes face, which is why we craft a full spectrum of cloud solutions that address all aspects of employee management. By maintaining a vision of unified systems that make workforce management nearly effortless, we support our clients in their growth and success.

We Make it Easy To:
  • Take control of your payroll, tax compliance, and filings while reducing errors.
  • Track and manage your benefits in a centralized database.
  • Create, assign, and manage schedules to streamline your workforce.
  • Develop a recruiting and onboarding strategy tailored to your company’s needs.
  • Execute your ACA strategy with our compliance services.
  • Access real-time reports for powerful decision making from any device.

“APS is fast and intuitive. Our previous contractors were ADP and Paychex and neither were intuitive. Our payroll runs have less errors now than with previous vendors. Payroll prep time is down from 5 hours with ADP to 2 hours with APS.”

- Ronald D. Tompkins, Executive Director, 82nd Street Academics

Worry-Free Tax Compliance

Managing payroll, HR, and ACA compliance is a daunting task…with APS, it isn’t. Our team of certified compliance experts is there to support your business, reducing the risk of errors and giving you back valuable time in your day.

Worry-Free Tax Compliance

  • Guaranteed accuracy and timeliness*
  • Reduced tax compliance risk
  • No software or tax table updates required
  • Tax penalties paid if it’s our error

We’re Along for the Ride

  • Federal, state, and local tax filings and payments
  • 940 Federal Unemployment, 941 Quarterly filing
  • Year-end processing, including W-2s and 1099s
  • New hire reporting

Simplified Payroll Management

  • Garnishment payments
  • Direct deposit and paycards
  • Paycheck reconciliation available
  • Tax rate overrides for supplemental pay

Award-Winning Customer Service

APS approaches customer support proactively, so you’ll work with experienced training and support teams whose goal is to anticipate your concerns, support your needs, and provide continual collaboration. We want our clients to feel confident that they have the help they need when they need it.

View our Awards, Achievements, and Recognitions

Pricing That Doesn't Break the Bank

Using a best-in-class solution for payroll, HR, and attendance doesn’t have to cost a fortune. There are no hidden fees or surprises.

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Why Our Mid-Year Conversions Are Better

APS knows technology only helps when your team feels confident and supported when using it. Our team embodies our values of top-quality service you can trust, which is what truly makes APS stand out from the competition.

We're Security Buffs

We're Security Buffs

Our advanced multi-level security has never been breached, and we utilize two-factor authentication for
client logins.

We’re Efficient

We’re Efficient

Our typical implementation takes four to six weeks so you can start realizing the benefits of your investment.

We’re Compliance Professionals

We’re Compliance Professionals

APS is your reporting agent, handling tax filings and payments on your behalf for mitigated risk.

We’re Five-Star Rated

We’re Five-Star Rated

We surround our clients with a team of certified account managers and dedicated specialists.

Any Questions?

Still wondering if a mid-year payroll conversion is right for you? Here are answers to our most frequently asked questions about changing payroll providers.

Can I convert to APS any time during the year?

Yes, you can! APS can convert your payroll any time of the year and we’ll even handle your year-end processing.

How do you handle W-2s for a mid-year conversion?

We’ll enter all history for the current year and reconcile your 941 returns. Your employees will be able to access their W-2s using our self-service portal.

How will I get all of my company data into your system?

Don’t worry, we’ve got your back! Our implementation team will help you with migrating your payroll data into the APS system and run tax catch ups, history verification, and parallel payrolls to validate data accuracy.

Will I receive training to use your system?

Absolutely! While our system is super easy to use and has a high adoption rate, we still provide every client with a custom training plan using their own data in the APS system.

Can APS handle my complex payroll processing?

We can handle anything you throw at us, including multiple pay rates, varied pay frequencies, and even garnishment processing. We always love a chance to flex our payroll muscles!

What our customers are saying

a great timesaver

QUOTE

As the payroll administrator, APS has cut my time for processing payroll from 2 days to 2 hours. Reports are available within minutes of submitting the payroll batch. APS has been a great timesaver for our company!

Deborah Raney

The Hospice of East Texas

Request Your Personalized Demo

See why APS’ award-winning technology and services have earned us a 98% customer retention rate.

Suggested RESOURCES

We have informational resources and tools for all your workforce management needs. Check out our handy articles, checklists, eBooks, guides, industry overviews, reports, and white papers with valuable information about Core HR and Payroll.

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