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5 Ways Self-Service Technology Strengthen PTO Process

5 Ways Self-Service Technology Can Strengthen Your PTO ProcessThe Fear of Paid Time Off

Paid time off seems to strike fear in the hearts of men and women alike. Lots of workers all over the country receive paid time off, yet never use it. In fact, according to a recent survey, 55 of employees left vacation days unused in 2015. Why is that exactly?

Several reasons are cited in the survey, including the fear of a monstrous workload awaiting their return and believing no one else could perform their job duties. But what if the reason is as simple as it is ambiguous: your PTO process. If your company’s PTO process is too complicated or isn’t being followed at all, why is that exactly? Perhaps your company could benefit from using self-service technology.

A self-service technology that is part of a unified workforce management platform can streamline and simplify your PTO process, which can lead to happier employees and higher productivity. Let’s explore five ways self-service technology can strengthen your PTO process:

1. Easier Time Off Request Process

Sometimes employees feel it’s too hard to even request time off, thinking their requests will either be frowned upon or denied. If you don’t communicate your company’s PTO process clearly to employees, they are less likely to request earned time off. This can lead to lower employee morale, decreased productivity, and a higher turnover rate. With the right self-service technology in place, you can simplify the process employees use to request time off, making them more likely to use their paid time off. They can submit time off requests from any device at any time, so it’s more convenient for them. A rested employee is a happy and more productive employee.

2. More Open Communication

A lot of employees feel frustrations at work because they are not communicated with on a regular basis. Self-service technology provides an easy and effective way to communicate anything from a company PTO process to open enrollment notifications to W-2 distribution, to name a few. Employee communication keeps your workforce informed and lets them know you care about their well-being.

3. Increased Employee Engagement

An employee who is stressed and overwhelmed is less likely to be happy and productive. The best way for an employee to decompress and unwind is to use their paid time off. Self-service technology makes it easy to manage PTO requests and sends the message that you’re encouraging employees to use their time. Employee engagement leads to a more positive work environment, and who doesn’t love that?

4. More Productive Workforce

Using a self-service technology to streamline your PTO process makes it easier for employees to use their paid time off. Another benefit is a more productive workforce, which can lead to revenue and growth. And employees agree that one of the benefits of using their PTO is increased productivity: 64% of employees agree that taking PTO improves their concentration and makes them more productive at work.

5. Less Employee Turnover

High turnover translates into serious profit loss when you factor in interviewing, hiring, training, reduced productivity, and lost opportunity costs:

  • Entry-level employees: 30-50% of their annual salary
  • Mid-level employees: 150% of their annual salary
  • High-level employees: 400% of their annual salary

But when you have employees who are satisfied with their work, they are more likely to stick around for the long haul. Employees who use their PTO on a regular basis are 61% more satisfied at work. That makes for a much healthier bottom line.

Strengthening Your PTO Process

To recap, there are several benefits to leveraging self-service technology to strengthen your PTO process:

  1. Allows employees to more easily request time off, so they are more likely to use their PTO.
  2. Creates more open lines of communication with the use of notifications between employees and managers.
  3. Encourages employee engagement by encouraging the use of PTO.
  4. Leads to a more productive workforce because PTO is being used.
  5. Translates to lower turnover, which decreases labor expenses.

How APS Can Help

APS’s self-service platform for managers and employees streamlines many processes, including PTO management. With easy time off request functionality, real-time views of time off requests and accrual balances, and quick notifications between managers and employees, you can proactively manage your PTO process.

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