14

MARCH, 2019

COMPLIANCE
HR

How Did ACA Reporting Go for Your Company?

Understanding the guidelines of the Affordable Care Act (ACA) and how they affect your business is a daunting task. It takes a considerable amount of your time to determine a company’s strategy, gather the information you need to manage and track ACA requirements, and report that information correctly to the IRS. If your current process proved to be less than ideal, consider reviewing your current strategy and making adjustments for a successful reporting season next year.

Why Your Strategy is Critical

It’s important to develop a strategy that is able to keep up with current ever-changing ACA regulations. If your current strategy is not being updated as ACA regulations evolve, you cannot be 100 percent confident your data and reporting will be correct. With ACA compliance and the possibility of facing fines for incorrect data, it’s critical that your strategy helps keep you compliant and stay on top of ACA regulations.

Reviewing Your Current ACA Strategy

Now is the time to review how your ACA processing went and determine what method of reporting you plan to use for next year if you’re subject to the Employer Mandate. It’s important to approach ACA reporting with a team effort by aligning HR, the CFO or Controller, and your company’s accountant or tax advisor.

Question to Consider

It is crucial to have a strategy that accurately tracks and records coverage provided for each full-time employee on a monthly basis so you are better prepared at the end of the year. When reviewing your current ACA strategy, consider the following:

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Does your organization qualify as an ALE according to the guidelines of the Employer Mandate?

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Do you have the right systems in place to properly track and manage ACA compliance, including employee statuses, benefits administration, and variable hour employee tracking?

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What reporting method works best for your organization?

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Have you recently reviewed the IRS page on ACA reporting to ensure you’re up to date on reporting guidelines?

If you’re hesitant about any of these questions, it’s time to makes adjustments to your current ACA strategy. Consider implementing an ACA reporting service which offers a guided workflow, walking you through each step and answers any questions you may have along the way. With so much at stake, you want to feel confident about what you’re submitting to the IRS.

Partner With an ACA Reporting Provider

If your company is looking to partner with a trustworthy provider who offers ACA compliance and reporting solutions, or if you’re looking to find a better fit for your needs, it’s important to look at what services are offered. Find out if the vendor provides the following:

  • Automatic reporting of employer-sponsored coverage amounts on form W-2s.
  • A full-time equivalent calculation to determine if your organization is an applicable large employer.
  • Management of marketplace notices to employees.
  • Management of part-time employees’ hours with alerts for anyone who has exceeded their allowed hours of service for the week.
  • Benefits enrollment tracking to ensure applicable employees are covered.
  • Reporting to determine which employees are eligible for health coverage.
  • Dashboard views to manage measurement periods and receive ACA alerts.
  • Annual reporting with pre-populated 1094-C and 1095-C forms and e-filing on your company’s behalf.

When vetting providers, take a look at the features and benefits their solutions offer and understand how they will work to help improve your compliance strategy. ACA compliance is complex, so finding a reporting solution that takes the complexity out of the equation will save you time and headaches.

Preparing for Next Year’s ACA Reporting

Although you are in the middle of ACA reporting, it’s important to note the positive and negative things in your current strategy to make adjustments for next year’s processing. When preparing your strategy for next year, consider partnering with a provider to have an organized game plan that guides you through tracking, managing, and reporting for ACA to stay compliant and avoid costly penalties.

Take the Complexity Out of ACA Compliance

Let’s face it, it’s impossible to manage ACA compliance and reporting when you’re using manual processes and multiple point systems. When your data lives in a unified database, ACA compliance and reporting is easy.

How APS Can Help

APS offers an ACA compliance and reporting solution that takes the complexity out of the ACA. Our error-checking algorithm ensures codes are valid and data is formatted correctly for reporting. Accurately capture and report health plan coverage information to the IRS with pre-populated forms. ACA tracking has never been easier. We’ll even e-file for you.

To learn more, please visit our website at www.apspayroll.com or call 855-945-7921.

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