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Sweatin’ to the Oldies Side 1: Is Outdated Technology Holding You Back?

18

MAY, 2017

HR
PAYROLL
COMPLIANCE

Today’s business landscape moves at an even faster pace than ever before, no matter what industry you work in. Technology is at the center of it all: pushing us forward, helping us to manage everything from project deadlines and budgets, to employees and business decisions. Four years ago, we would have told you managing your workforce with manual processes was a huge barrier to growing your business, and technology is the key to streamlining those tasks. But now we’ve come to a point where it’s not enough anymore to just use technology…you have to make sure the technology you’re using is not outdated.

When you think about the different types of technology you’re using everyday to manage your workforce, do you feel a wave of confidence wash over you, or do you break out into a cold sweat? According to a recent PWC study, the average organization is utilizing 3-4 separate systems to accomplish their HR functions. In this two-part series, we’re going to discuss some ways your old technology could be holding you back, and how you can make changes to stay ahead of the curve. On side one, we’re going to talk about using multiple systems and the complexities of tax compliance.

Outdated Technology, Let's Do This!
Outdated Technology, Multiple Systems

Are You Using Multiple Systems for Workforce Management?

If you’re using different systems to manage your payroll processing, time tracking, and core HR tasks, you may be dealing with separation anxiety. In other words, your separate systems are not integrating together the way you need them to, causing issues like duplicate data entry and errors.

Duplicate Data Entry

The definition of efficiency is the ability to accomplish something with the least waste of time and effort. What’s the opposite of efficiency? A little (well, not so little) thing called duplicate data entry. It happens when you’re having to re-key the same information in multiple systems - basically, it’s a major waste of time.

With unified workforce management technology, you can enter your data one time (yes, you read that right) and that information will sync across your employee records, payroll, benefits administration, and more, saving you time while decreasing the chance for errors.

Fixing Errors

Stop us if you’ve heard this one: you process another payroll and get that task checked off your list, only to find out later there were errors. Your payroll and time tracking data just isn’t matching up, and it’s causing major headaches for you and making for some unhappy employees. Or how about the one where the benefit enrollment paperwork was submitted to your benefit provider with errors and now you have to go back and fix those? Perhaps the disconnect is happening with your outdated technology.

Remember that unified solution we discussed earlier? Well guess what, it can help you with those pesky errors. Imagine running error-free payrolls and never having to re-key the same information more than once. Not only does this free up your time to work on more strategic tasks, but you look like a rock star for getting things done without errors. You can also use the same system to manage processes like:

  • Recruiting and onboarding
  • ACA compliance and reporting
  • Scheduling
  • Tax compliance

The average organization is utilizing 3-4 separate systems to accomplish their HR functions.
- PriceWaterhouseCoopers study

Outdated Technology, Tax Letters

Are You Getting Inundated With Tax Letters?

You get a letter from the IRS or the state and you underpaid your taxes. Or you didn’t submit the proper paperwork and now you’re getting hit with a fine. You’re trying to your best to keep up with ever-changing regulations, but with everything else going on, it’s overwhelming.

Today’s top-notch workforce management systems typically include tax compliance management. A team of certified tax experts can help you manage everything from quarterly filings to year-end processing, including W-2s and 1099s. That’s right, you don’t have to drown in a sea of tax requirements and guidelines anymore.

Stay tuned for the conclusion of our two-part series about Outdated Technology!

How APS Can Help

APS provides a unified workforce management solution that includes core HR, payroll, attendance, recruiting, onboarding, ACA compliance, and more. Our platform has been recognized by G2 Crowd as a High Performer since 2014, as well as the 2017 Best Solution for HR and Administrative Teams. With consistent top rankings for Ease of Use, Support, and User Adoption, APS is dedicated to making sure you are not held back from streamlining your tasks and growing your business. Schedule a demo today to learn more about our entire technology platform!

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