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February, 2019

The Love Language of Paid Time Off

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The Love Language of Paid Time Off

In part four of our Love Languages series, we talked about Quality Time and how it relates to employee empowerment. In the final article of this five-part series, we’re going to discuss the concept of the love language: Physical Touch and its connection to paid time off (PTO).

Time Away is as Important as Time in the Office

We’ve discussed many ways to apply the love languages to providing a better work environment for employees. Conducting quality performance reviews, providing comprehensive employee benefits, paying employees accurately and on time, and empowering employees are all important parts of creating a happy workforce. But there is one piece left to the puzzle - PTO.

In our personal lives, having uninterrupted time to connect with family and friends is vital to our mental health. Paid time off provides an important opportunity for employees to connect and recharge their mental batteries, no matter how much they love their job. Giving employees adequate PTO shows them their company values their emotional health and recognizes the importance of time away from work.

A Policy is Not Enough

Employees can get stressed out and overwhelmed from time to time. Yet, many of them do not use their PTO to decompress and unwind as 52 percent of Americans left vacation time on the table last year. Some employees are forfeiting their time off for fear of having too much work to catch up on upon returning and not wanting to be considered replaceable.

There is a negative stigma associated with taking time off from work. Some employees feel it’s simply too hard to take PTO, to coordinate schedules, or adequately plan to do so. While many managers support employees taking time off, it simply isn’t being communicated that way. The key is to better communicate to employees the importance of using PTO.

Using Physical Touch with Paid Time Off

It’s not enough to simply offer PTO - managers need to communicate with their employees it is good for them to use their paid vacation and encourage them to do so. When employees don’t take vacation time, it harms productivity and can actually cost companies more money. The benefits of paid time off are two-fold: thriving employees lead to a thriving company. Following are some tips to improve communication between managers and employees around PTO:

Employee Management


When talking to managers about how to approach an open dialogue with employees about using paid time off, here are some effective messages to use:


“Taking time off gives you a much-needed opportunity to de-stress and avoid burning out at work.”


“We support your need to take time off and encourage you to do so.”


“Your work performance can improve by taking time off, which could even lead to a raise or promotion.”


“Your workload will be managed while taking time off.”

Time Off Request


By the same token, when talking to managers about reasons to approve time off requests, here are some effective messages to use:

“When your employees return to work, they are recharged, more motivated, and more productive.”

“By using time off, your employees avoid burning out and improve their well-being and health, cutting down on sick days used.”

“By using time off, your employees avoid burning out and improve their well-being and health, cutting down on sick days used.”

“When your employees use their time off, they are more likely to work overtime or put in longer hours when needed.”

Bringing the Love Languages Full Circle

We’ve talked a lot in this series about how important it is to have happy employees, but it cannot be overstated. HR managers carry most of the responsibility in making sure employees are taken care of and satisfied in their work environment, but it doesn’t have to be an overwhelming task. By incorporating the love languages, learning which languages resonate with employees, and teaching the love languages to other managers, the result is more open communication. And when it’s all said and done, open dialogue is the cornerstone of a healthy work environment.

How APS Can Help

APS provides a unified suite of solutions that allows employees to easily request time off when needed and managers to efficiently accept, deny, and monitor requests using our self-service portal. Employees have the ability and flexibility to request work days off or specific hours to accommodate necessary personal absences. Within the APS self-service portal, employees can track their total hours of paid time off they’ve taken and easily view how much time they have left according to their company policy.

For more information, please visit or call 855-945-7921.

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